Accounting Assistant II (Anchorage)
Position Summary:
- Performs clerical and administrative duties involving the exercise of independent judgment and action, as well as some non-technical bookkeeping tasks.
Reports to:
- Accounts Payable Manager
Overview:
- Plan and carry out assignments which require independent judgment to be applied within the rules, regulations, and procedures of the Corporation and the Accounting Department
- Problems concerning important departures from standard practices and procedures must be referred to the supervisor for a final decision
- New assignments will usually consist of statements of desired objectives.
Supervision Received and Exercised:
- This is a non-exempt, non-supervisory position.
Examples of Duties
- Perform master vendor file maintenance, including maintenance of all documentation for audit purposes, including W-9’s, vendor request forms, and other correspondence related to vendor additions and changes
- Compose letters as requested. Proofread and send out correspondence as requested
- Open and stamp incoming departmental mail and correspondence
- Distribute to the appropriate staff for action
- Pick up checks received at Boniface office from Mailroom, and prepare daily bank deposits
- Responsible for archiving of Accounting Department records and maintain archive records
- Maintain Accounting department file room
- Assist staff with filing as needed
- Follow up on requests for information regarding old state-dated checks and 1099’s
- Assist in compiling information requested by auditors
- Maintain inventory of Accounting Department office supplies, and order supplies as needed
- Perform routine data processing as needed, including compiling and inputting data
- Gather source material for the preparation of reports and other matters as requested
- Assist Accounting Department staff with large mailings, such as the 1099’s and Section 8 HAP checks
- Serve as primary contact for business machine training and repairs, i.e. copy machine, folder/inserter machine
- Perform other duties as assigned.
Knowledge, Skills, and Abilities
Knowledge of:
- Principles, practices, and procedures of efficient office management, computers, and various business machines
- Knowledge of procurement practices and procedures is helpful
Skills and Abilities
Skills:
- IBM PC or compatible and proficiency in software applications and spreadsheets (Microsoft Word and Microsoft Excel).
Abilities to:
- Understand needs, priorities, policies, and procedures; comprehend, compile and interpret information; function with a high degree of independence; establish and maintain cooperative relations with those contacted in the course of work
- Write clearly, prepare clear and comprehensive reports; keep complex records; comprehend written material and interpret and apply rules and instructions, and work well with the public.
Minimum Requirements
Minimum Qualifications:
- Graduate from high school or equivalent, and four years of progressive experience in office clerical work
Substitution:
- College courses or degree may be substituted for work experience on a year-for-year basis.
This is a level 12 position with an annual salary of $39,403.24 (26 pay periods). Excellent benefits, including medical, dental, vision, and leave a package.
All external applicants tentatively selected for this position shall be required to submit to urinalysis and breath alcohol testing to screen for illegal drug/alcohol use prior to appointment.
AHFC provides employment opportunities to low and very-low-income persons, in compliance with Section 3 of the HUD Act of 1968. Public Housing Residents are encouraged to apply.
Equal Opportunity Employer