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Budget Specialist I/II

Alaska Housing Finance Corporation
Anchorage, AK Full-time
Posted on September 7, 2019

Position Summary:         

  • Prepare AHFC’s capital and operating budgets and provides ongoing management assistance
  • Provide technical assistance and training in the areas of budget preparation, tracking and reporting
  • May assist Directors in the analysis of the various Division's budget units
  • This position also serves as a liaison between the Corporation's departments in planning, preparing and tracking budget activity. 

Reports to:

  • Under the direction of the Budget Manager or Budget Director

Overview:

  • Performs professional administration and oversight of AHFC’s Operations (OPD), Rural Housing (RHD), and Public Housing Division’s (Ph.D.) budget
  • Must be conversant in a full range of financial services and controls to include; development of the annual department budgets, oversight of monthly budget documents and maintenance of various types of budget-related revisions systems

Supervision Received and Exercised:

  • This is a non-exempt, non-supervisory position

Examples of Duties:

  • Reviews budget for conformity with instructions and format, mathematical accuracy, program content, and adherence to regulatory guidelines
  • Assists with preparation, development, review implementation and maintenance of the OPD/RHD/Ph.D. budgets
  • Monitors expenditures to assure compliance with the approved budget and appropriate purchasing and accounting requirements
  • Provides technical assistance to the Budget Manager and/or Budget Director
  • Completes various analysis projects pertaining to financial and management reporting systems
  • Prepares revised program documents as necessary to meet the changing needs of programs
  • Determines standard cost guidelines for preparation, tabulation, and documentation of program financial status
  • Maintains budget revisions, G/L reclassifications, payroll reclassifications, and labor distribution logs
  • Participates in research and processing of revision forms sent to the budget department for processing
  • Makes recommendations to the Budget Manager and/or Budget Director
  • Provides budget projections for internal management use and corporate financial planning
  • Establishes and maintains a "budget manual" and “account code descriptions” manual to be used as a resource document
  • Manuals should include policies and step-by-step procedures that comply with all AHFC, State, and Federal program regulations and requirements
  • Other duties as required

Knowledge, Skills, and Abilities

Knowledge of:

  • Analytical and statistical methods, analytical techniques, fiscal management including budgeting and accounting, data-based computer operations, State of Alaska and HUD budgeting process.

Skills and Abilities:

  • Communicating with others, both verbally and in writing.  Use of word processing, flowcharting, spreadsheet software and data processing, mainframe (CCS) and software systems.

Abilities to: 

  • To apply principles of finance, accounting, business, and administration; gather and analyze financial and statistical data; reason logically and accurately; make sound financial decisions and recommendations; establish and maintain cooperative relationships; speak and write clearly and effectively; and function with a high degree of independence
  • Obtain and utilize sensitive information discreetly and objectively

Budget Specialist II

Position Summary:         

  • Exercise independent judgment and action in carrying out their assigned responsibilities
  • The position prepares AHFC’s Capital and Operating Budgets and provides technical assistance, management assistance, and training in budget preparation, tracking and reporting
  • The Budget Specialist II collaborates with Budget Department Staff in the ongoing budget management and oversight of budget processes
  • Assists Directors in the development and analysis of the various Division's budget units
  • This position also serves as a liaison between the Corporation's departments in planning, preparing and tracking budget activity.

Reports to:

  •  Budget Manager or Budget Director

Overview:

  • Perform professional administration and oversight of AHFC’s Operations (OPD), Rural Housing (RHD), and Public Housing Division’s (Ph.D.) budget
  • The Budget Specialist II must be conversant in a full range of financial services and controls to include the development of the annual department budgets, the approval process with state and federal agencies, and the oversight of monthly budget documents
  • Responsible for the maintenance of various budget-related revision systems and may assist in their modification
  • Assist senior management in the analysis of work unit expenditures

Supervision Received and Exercised

  • This is a non-exempt, non-supervisory position

Examples of Duties

  • Coordinates and reconciles budgetary disputes and discrepancies between departments
  • Reviews budget for conformity with instructions and format, mathematical accuracy, program content, and adherence to regulatory guidelines
  • Interacts directly with State Officials, DOR, OMB, HUD, and/or other state or federal agency offices to assure ongoing compliance with respective regulations
  • Reviews budget for conformity with instructions and format, mathematical accuracy, program content, and adherence to regulatory guidelines
  • Assists with preparation, development, review implementation and maintenance of the OPD/RHD/Ph.D. budgets
  • Monitors expenditures to assure compliance with the approved budget and appropriate purchasing and accounting requirements
  • Provides technical assistance to the Budget Manager, Budget Director. Budget Specialist I, Budget Assistant I
  • Completes various analysis projects pertaining to financial and management reporting systems
  • Prepares revised program documents as necessary to meet the changing needs of programs
  • Determines standard cost guidelines for preparation, tabulation, and documentation of program financial status
  • Maintains budget revisions, G/L reclassifications, payroll reclassifications, and labor distribution logs
  • Participates in research and processing of revision forms sent to the budget department for processing
  • Makes recommendations to the Budget Manager and/or Budget Director
  • Provides budget projections for internal management use and corporate financial planning
  • Establishes and maintains a "budget manual" and “account code descriptions” manual to be used as a resource document
  • Manuals should include policies and step-by-step procedures that comply with all AHFC, State, and Federal program regulations and requirements
  • Other duties as required

Knowledge, Skills, and Abilities

Knowledge of:

  • Analytical and statistical methods, analytical techniques, fiscal management including budgeting and accounting, data-based computer operations, State of Alaska and HUD budgeting process

Skills and Abilities:

Communicating with others, both verbally and in writing.  Use of word processing, flowcharting, spreadsheet software and data processing, mainframe (CCS) and software systems.

Abilities to: 

  • To apply principles of finance, accounting, business and administration; gather and analyze financial and statistical data; reason logically and accurately; make sound financial decisions and recommendations; establish and maintain cooperative relationships; speak and write clearly and effectively; plan and organize the work of others, as needed, and function with a high degree of independence
  • Obtain and utilize sensitive information discreetly and objectively

Minimum Requirements

Minimum Qualifications:

  • Graduate from an accredited college with a Bachelor’s degree in public or business administration with an emphasis on accounting, economics, statistics or a closely related field
  • Two years’ experience in budgeting, financial analysis, auditing or accounting to include governmental/budgetary experience
  • Knowledge of principles, practices, and procedures of program management; financial analysis; accounting; research methods; organizational theory; and the ability to understand federal housing program regulations

Substitution:  Additional advanced experience may be substituted for the required education on a year to year basis.

This is a level 17/18 position (depending on experience) with an annual salary of the annual salary of $55,023.36 - $59,220.00 (depending on experience) (26 pay periods).  Excellent benefits, including medical, dental, vision, and leave package.

All external applicants tentatively selected for this position shall be required to submit to urinalysis and breath alcohol testing to screen for illegal drug/alcohol use prior to appointment.

AHFC provides employment opportunities to low and very-low-income persons, in compliance with Section 3 of the HUD Act of 1968. Public Housing Residents are encouraged to apply.

Equal Opportunity Employer