EEO/Compliance OfficerFAIRBANKS NORTH STAR BOROUGH
Position Title: EEO/Compliance Officer
Status: Regular Full Time
Salary: Level II
Union Status: 00 Non-Represented
Reports To: Borough Mayor
Positions Supervised: None
Closing date: 10/03/19 9:00 pm AK
The incumbent, under the direction of the Borough Mayor, is responsible for reviewing and evaluating compliance issues/concerns and ensuring conformance with policies, procedures, regulations, and statutes. Responsible for the Borough’s Affirmative Action Program, Equal Employment Opportunity (EEO) Program, training, and reporting functions. Ensure compliance with state and federal disability and EEO legislation and regulations.
1. Manage the Borough's EEO Program, to ensure fair and impartial treatment regarding employee recruitment, employment, promotion, training, and retention. Ensure Program compliance with federal and state law, including Equal Employment Opportunity Commission (EEOC) and Federal Transit Administration (FTA) requirements.
2. Develop, monitor, update, and revise the Borough's Affirmative Action Plan to include a workforce analysis and establishment of goals and objectives for recruiting protected classes in underutilized categories. Review all recruitments, including interview questions and pre-employment tests, and suggest modifications when necessary to ensure applicant screening tools are job-related and that all applicants receive fair and impartial treatment.
3. Develop informational updates regarding EEO objectives and activities and present them orally and in writing to committees, employee groups, management, etc.
4. Provide employment information and assistance to applicants; respond to inquiries and questions from the general public, borough departments, and employment agencies within the community.
5. Assist managers and directors in determining progress towards Affirmative Action goals and objectives. Identify problem areas and develop workable solutions; this function includes authoritative review of all hiring actions (excluding appointed officials and casual employees).
6. Act as the Borough's liaison with minority, women, veteran groups, agencies for the disabled, community action agencies, and governmental agencies. Establish a list of organizations and events and document the Borough’s participation. Document all outreach activities.
7. Develop and present training for the Borough workforce on EEO, harassment, and related subjects. Document all training presented.
8. Accept, investigate, and resolve EEO, harassment, discrimination, and bullying complaints by employees and applicants and attend/hold hearings as required; work with the Borough Attorney for response to complaints and lawsuits.
9. Recommend specific action to correct any employment practice which could be discriminatory, or that does not meet the requirements of the Affirmative Action Plan, including recommendations to the Human Resources Director in collective bargaining negotiations.
10. Serve as the Borough’s designated ADA Coordinator, a borough wide resource in addressing ADA facility and public use issues. Ensure compliance with Title II of the ADA.
11. Collaborate with department directors to perform program reviews and audits for compliance. Consult with Borough Attorney as needed to resolve difficult legal compliance issues.
12. Serve as designated HIPAA privacy officer for the Borough and School District. Develop HIPAA processes, procedures, and trainings. Coordinate general processes and procedures for confidential documents. Monitor compliance with applicable privacy and protection laws.
13. Make recommendations in the formulation and implementation of FNSB administrative, personnel, and operational policies and procedures.
14. Institute and maintain an effective compliance communication program for the organization, including promoting (a) use of the Compliance Hotline; (b) heightened awareness of standards of conduct/ethics, and (c) understanding of new and existing compliance issues and related policies and procedures. Develops appropriate training programs.
15. Represent the Borough at meetings and hearings as appropriate. Ability to meet at various locations on short notice.
1. Bachelor’s degree in personnel management, public or business administration, accounting or Finance or related field and two (2) years related professional (exempt) work experience; OR six (6) years professional (exempt) work experience in personnel, labor relations, management, compliance, auditing, or EEO related functions may be substituted for education and experience requirement.
2. Knowledge of employment and civil rights law.
3. Demonstrated ability to understand, condense, and communicate complex policy issues to a wide range of audiences.
4. Ability to conduct detailed investigations and prepare written briefs or position papers.
5. Demonstrated ability to clearly and concisely prepare formal oral and written reports, technical studies and provide technical training.
6. Project/process management skills and experience deploying strong problem-solving skills. Must be detail-oriented with strong analytical and investigatory skills.
7. Demonstrated ability to operate a personal computer for a variety of computer programs (MS Word & Excel required; Database preferred); type at a proficient level. Ability to operate a variety of office machines (copier, scanner, fax, multi-function phone, printers etc.).
8. Experience and/or training in one or more of the following is required: management, affirmative action program development, contract and policy compliance, training, labor relations, complaint/dispute resolution, or human resources administration.
9. Background in collective bargaining atmosphere preferred.
10. Demonstrated ability to establish and maintain effective working relationships with management, coworkers, federal and state officials, public, and private groups. Ability to deal effectively and courteously with complaints.
11. Position requires a highly, self-motivated people-person with the demonstrated ability to exercise independent judgment and work independently.
11. Must have and be able to maintain a valid driver’s license. Must meet insurance standards and maintain insurability under the Borough's insurance program. If personal automobile is used for Borough business, proof of automobile insurance at statutory limits must be provided. (A current copy of driving record will be required at time of interview)
12. This position requires a criminal background check.
All levels of Borough staff, federal, state, and local agency representatives, the general public, and community groups.
See basic functions and typical duties.
General office where conditions are pleasant, good and clean. Conditions where accidents/hazards are negligible; requires short periods of light lifting, pushing or pulling (1-26 lbs.).
For additional information please call (907) 459-1202 or the Borough Direct Job Line at (907) 459-1206.
The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at (907)459-1202 or the EEO office. The EEO Compliance Officer can be contacted at (907) 459-1309.
An Equal Opportunity Employer