Confidential Executive Assistant
Date: September 13, 2023
Position: Confidential Executive Assistant
Salary Range: $88,000-$90,000, Depending on Experience
Description and Job Duties
NEA-Alaska is an 11,000+ member association that represents K-12 teachers and education support professionals across the State of Alaska. NEA-Alaska has three regional offices; in Anchorage, Juneau, and Fairbanks.
This position is assigned to the Anchorage office and will be a direct report to the Executive Director. This exempt employee will perform duties considered confidential for the NEA-Alaska management team and the NEA-Alaska leadership team. The Confidential Executive Assistant handles confidential information regarding personnel, employment matters, hiring and termination, union-related issues, and day-to-day operations of the office of the President and Executive Director. Using discretion and judgment, the Confidential Executive Assistant makes independent decisions on matters which affect the organization.
The Confidential Executive Assistant position requires strong computer and organizational skills. It also calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management, staff, leaders, members, and vendors. The person also will understand and assist the President and Executive Director in overseeing the constitutional mandates, policies, and procedures of the Association. The Confidential Executive Assistant reports to the Executive Director and is responsible for, but not limited to, the following:
- Support the Executive Director and State President.
- Perform administrative duties for the executive management team and the state elected leaders, including, arranging appointments, and maintaining calendars, making travel and meeting arrangements, review incoming correspondence to determine priorities and necessary action, reviewing reports and financial data, training other support staff, and dealing with member/public relations.
- Assist executive management and leadership in legal services, project coordination, and special assignments and initiatives.
- Manage confidential human resource records and personnel files.
- Manage pre- and post-employment job recruitments and records.
- Manage and secure corporate and confidential information and files.
- Manage negotiations with vendors for all business and property associated purchasing of furniture, materials, and goods.
- Assist with the management of the Fairbanks and Anchorage properties. Maintain records and schedule AOBG and EABC required meetings.
- Manage negotiations with contractors for Anchorage and Fairbanks property renovations and remodeling needs.
- Coordinate statewide elections and assist with online local elections and contract ratifications.
- Organize and coordinate governance meetings and events (board meetings, retreat, committee meetings).
- Update, maintain, and distribute the policy manual and other governance documents.
- Coordinate NEA RA and other NEA conferences for NEA-Alaska delegates and members.
- Record and maintain official minutes of the Board of Directors.
- Record and maintain official minutes of the NEA-Alaska Delegate Assembly.
- Act as liaison and administrator of the DuShane/EEL legal services.
- Assist the Executive Director and State President with expense reports and reimbursements.
- Assist the Executive Director with the UniServ Grant preparation.
- Manage NEA-Alaska Awards Nominations
- Assist the NEA-Alaska ESP of the Year candidate with national nomination packet
- Assume other responsibilities as may be assigned.
Generous benefits package, including family health insurance, retirement plan, sick and annual leave, and paid holidays.
NEA-Alaska is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, religion, color, sex, age, sexual orientation, gender identity, national origin, marital status, genetic information, or disability.