Grants Management Specialist
The Mat-Su Health Foundation
FLSA Classification: Non-exempt
Reports to: Grants Manager
Pay Range: $24.86 - $26.45 per hour
About the Foundation
Mat-Su Health Foundation (MSHF) is the official business name of Valley Hospital Association, Inc., which shares ownership in Mat-Su Regional Medical Center. In this capacity, MSHF board members and representatives actively participate in the governance of Mat-Su’s community hospital to protect the community’s interest in this important healthcare institution. Grounded in organizational values of prevention, access, wellness, fairness, equity, and collaboration, the MSHF mission is to improve the health and wellness of Alaskans living in the Mat-Su and the tools it uses include grantmaking, convening of local partners, and policy change. The foundation’s work has resulted in significant improvements in systems that support the health of Mat-Su residents in areas such as behavioral health, child welfare, crisis response, community connections, workforce development, transportation, housing, and senior services.
Position Summary: Works in close conjunction with Grants Manager to externally support applicants and grantees and internally with program, finance and admin staff to structure and complete processing of grants and grantmaking requirements. Provide attentive grant administration in order to enhance the Foundation's effectiveness in carrying out the MSHF mission.
- Collaborate with Grants Manager to advance MSHF health equity goals and vision.
- Assures compliance with IRS and foundation-specific regulations for assigned grants.
- Schedules and monitors reporting requirements and payments for grants.
- Provides reports, responses to inquiries, and grants histories as requested.
- Design, draft, and update grantmaking and grant requirement tools.
- Maintain digital records and files and undertake special projects as assigned.
- Answer incoming communications in a friendly, clear, and concise manner.
- Support GM in end of year grantmaking tasks.
- Perform data entry, maintain grantee contact and organization information, and upload documents into grants management system.
- Schedule GM/PT weekly meeting, draft and distribute agenda, and record and distribute meeting notes.
- Cross-train with administrative staff.
- Proven abilities in analytical, database, and reporting skills.
- Demonstrated initiative and ability to work accurately with minimal supervision.
- Positive team player skills with willingness to invite and respond to a variety of input.
- Professional and clear verbal and written communication with program and finance staff, grantees, and applicants.
- Attention to detail and deadlines, strong organizational skills, and an ability to manage and complete multiple tasks.
Education & Experience:
- High school diploma required; associate degree preferred
- Minimum of 2-3 years grant assistance experience required
- Strong proficiency with MS Office Suite, Zoom, and DocuSign
- Knowledge and experience working with a Grants Management System (GMS) and Customer Relationship Management (CRM) system preferred
Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Work Location: Wasilla, Alaska
Work environment: Employee will be working in a typical office environment with offices, moderate temperature, and equipment noise
Physical demands: Employee will be spending considerable time at a desk using a computer terminal.
EEO Statement: Mat-Su Health Foundation is an equal employment opportunity employer.