UAA Fiscal Officer

University of Alaska Anchorage   Anchorage, AK   Full-time     Accounting
Posted on November 19, 2021
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College of Bus & Public Policy

Position Summary:

Shared Services is seeking a Fiscal Officer for the Institute of Social and Economic Research.





Manage Institute's non-labor expenditures. Determine that charges made to restricted fund accounts are allowable, allocable and consistent with budget. Ensure that general fund expenditures are properly documented and within budget. Reconcile all internal system non-labor expenditures to Banner, identify and correct discrepancies. Review and approve standard operating expenses.

Manage Institute time/effort reporting system. Ensure time is charged correctly across 100-150 active general and restricted funds; consult with faculty and staff as necessary so that effort is reported correctly and in a timely manner. Reconcile Institute internal payroll reports with Banner. Reallocate labor as necessary including researching and documenting justifications. Manage faculty and research professional restricted fund effort certification, ensure documentation is complete and submitted on time.

ISER's resource for pre-award proposals. Support PI's as appropriate in submitting proposals; ensure proposal documents are complete, compliant with the proposal guidelines. Ensure budgets confirm to UAA requirements - use of proper salaries, benefit, and indirect rates. Advise PI's on how to budget various activities. Complete all UAA internal forms (proposal transmittal, F&A waiver, match forms, etc.) and manage submission to OSP. Coordinate with OSP and PI over any required changes.

Oversight of all ISER restricted funds (grants, contracts, cooperative agreements, RSA's, UA Foundation accounts). Set up new accounts in department systems, and work with OSP to ensure timely set up in Banner. Prepare budget revisions. Reconcile all restricted and general fund accounts to Banner using internal program (Shadow).

Responsible for all aspects of ISER's fiscal management, including grants and contracts, foundation funds, and general funds. Responsible for all post-award functions related to grant management, to include budgeting, forecasting, pre-audit of expenditures for allowability. Audit project expenses; identify problems and create solutions; work with faculty, staff, and UAA grants and contracts office to implement them. Use in-depth knowledge of relevant UAA, federal, state and project specific regulations to ensure that expenditure transactions comply with all relevant regulations. May be assigned on a temporary basis to the College of Business and Public Policy to assist with various financial and grant functions. Other duties as assigned related to the grants and contracts administration, the research mission, and the financial mission for the University of Alaska Anchorage.

Manage all subcontracts and ensure compliance with subrecipient monitoring requirements. This includes working with the procurement and grants and contracts offices to establish contracts and subawards; ensuring that documentation is complete and accurate; that PIs review and approve contract expenditures; and that contractors are paid from the correct account. Act as primary point of contact for contractor questions.

Work with the ISER Executive Officer in dealing with and responding to requests from contracting agencies; working with UAA proposal and grants and contracts offices and subcontractors. Includes acting as a key resource to the director, faculty and staff. Incumbent must be able to set priorities, determine the need for immediate action, and respond appropriately and in a timely manner.


Knowledge of Federal, State and University policies related to management of grants and contracts.
Advanced knowledge of accounting theory and generally accepted accounting principles (GAAP).
Advanced knowledge of grant and contract administration and the


Five years progressively responsible experience in grants management, fiscal management or both.


A Bachelor's degree in business administration or related field or equivalent in training and 3 years progressively responsible professional fiscal experience, or an equivalent combination of training and experience. Professional licensure preferred (e.g. CPA, CFM).


UAA Shared Services is the primary source for trusted, high-quality, and customer friendly administrative services. Shared Services delivers a variety of administrative services to support the university's teaching, research, and public service missions. This position specializes in fiscal management activities primarily for the Institute of Social and Economic Research and assists the College of Business and Public Policy with grants and contracts administration.


This position is a full-time, Grade 80, ($58,698/yr) DOE, 12-month position complete with a competitive salary and UA employee benefits package.

*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

This position will close to applications on November 30, 2021 at 11:55 pm, Alaska Standard Time.


Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.