UAA Fiscal Professional

University of Alaska Anchorage   Anchorage, AK   Full-time     Accounting
Posted on November 19, 2021
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Position Summary:

UAA Shared Services is seeking applications for a Fiscal Professional to be a part of the Shared Services team. The successful candidate must have great customer services skills, highly motivated, ability to multitask and willingness to learn.

Duties:

OTHER: Performs other related duties incidental to the work described. Cross-trains with, and serves as backup to other fiscal staff.

FOUNDATION/GRANTS & CONTRACTS: Work closely with the Fund & Gift Services Manager on new donations and the depositing process. Process and track all incoming donations, gifts, pledges and scholarships made to the College. Deposit all checks/donations that are received in the College in adherence to CBPP's internal processes and UA Foundation guidelines and procedures. Verify balances using Tableau or directly request from Foundation. Notify Fiscal Manager of donations exceeding $5,000. Work closely with the principal investigator, fiscal manager, Office of Sponsored Programs (OSP), UA Foundation, UA Advancement and any other area that is awarding the college funds with restrictions and/or conditions of the award. Process the necessary paperwork to establish signature authorities. Work with the principal investigator to create a projected budget and determine how the funds will be allocated. Set up restricted accounts and maintain all CBPP UA Foundation and OSP accounts. Track and monitor RDH accounts. Identify and process appropriate reimbursements to the college's restricted holding account. Work with Fund & Gift Service Manager (F&GSM) to verify and track distributed earnings and spendable balances. Compile and provide financial data reports to the Fiscal Manager. Maintain professional level of grant and contract management knowledge which includes current knowledge of Federal, State, and local agency requirements related to award administration. Work with OSP department for contract account details to stay in compliance and within reporting requirements for each contract. Provide support to Principal Investigator(s) in maintaining and tracking the activities of grants, contracts, subcontracts, foundation gifts and MOU's. This support can include, but is not limited to securing grant-related travel and or initiating procurement transactions and monitoring/tracking fiscal activities while adhering to all applicable grant administration/compliance regulations and rules. Responsible for the review of proper administration of UA Board of Regents' policies and procedures regarding restricted funds; accounting principles and practices; account classification; UA Banner database billing and successful closeouts of grants or contracts. Identify appropriate program and account codes for all restricted and unrestricted accounts. Responsible for review and completion of statewide cost accounting reports to ensure all financial transactions are in accordance with university and federal requirements. Make recommendations for process improvement and inner department policy changes as necessary.

PROCUREMENT/CONTRACTING/RECONCILING: Performs Procard purchases on behalf of department. Create requisitions and monitor purchase orders in Banner, submits backup documentation to Procurement; works with faculty and staff to prepare and collect documents required for purchasing; coordinates IT/FERPA/procurement review for software purchases; prepares JVs and backup documentation for interdepartmental purchases. Representational/Non-representational expenditures – processes form for approval, attaching receipts for payment following guidelines found on the Procurement website. Complete short form contract with Independent Contractor Status Determination Form and IRS W-9 following guidelines on Procurement website. Determination of Honorarium Status Form, as needed, Certificate of Need for restrictive specifications – complete form, obtain signatures and submit to Procurement. Procard Reconciler: Serve as Procard reconciler for multiple cardholders within the department, advises Procard users on policies & procedures as needed and respond to Procard Audits when directed/requested by Procurement Services. Monitor use of all Procard activity on a weekly basis to eliminate/handle fraudulent activity on any cardholder's Procard and quickly resolve and dispute such activity and obtain appropriate documentation. Research any problematic requests with the purchaser and vendors to ensure all expenditures comply with University policy and regulations. Maintain digital and paper files for all cardholders.

BUDGET/ACCOUNTS: Maintain, monitor and reconcile fiscal transactions for all of the College's accounts to Banner to verify accuracy of data. Research anomalies and provide analysis, interpretation and explanation of budget status changes for all orgs as part of monthly reconciliation process. Advise Fiscal Manager of any problems. Provide fiscal year projections for department chairs and program director budgets. Verify activity in Banner Finance and initiate corrective actions when needed. Prepare budget revisions, journal vouchers, and labor redistributions, and UA Foundation Budget Revisions. Identify appropriate account codes for all purchases made within the College. Prepare and/or verify Deposits. Review all representational and/or nonrepresentational activity within the college for compliance, budgetary and PI approvals. Identify, research, and analyze problems associated with programs and/or projects; recommend methods and procedures for a more efficient and effective outcome overall for the College. Make recommendations for process improvement and inner department policy changes as necessary. Provide fiscal data and analysis to the Fiscal Manager, derived from a variety of sources to aid in decision-making and long-range planning processes. Independently and collaboratively collect and prepare complex statistical data for cost benefit analysis, create and maintain spreadsheets, tables and reports to illustrate data. Analyze, interpret and manage financial accounting data on Banner Finance system. Create and analyze Excel spreadsheet entries, and miscellaneous reports for regular scrutiny of restricted account balances and irregularities to reduce audit exceptions. Establish, manage and maintain fiscal files by fund each fiscal year in compliance with University retention schedules. Maintain current knowledge in University fiscal policies and procedures by attending University and College meetings and trainings. Create and maintain DocuSign powerforms for CBPP fiscal use.

KNOWLEDGE/SKILLS/ABILITIES:

In-depth knowledge of accounting systems with ability to analyze, develop and design improvements to accounting processes. Ability to follow existing procedures and participate in the development of or improvement of new policies and procedures.

TYPICAL EXPERIENCE:

Three years professional experience in a financial/accounting position; Experience working with academic units preferred.

REQUIRED EDUCATION OR TRAINING:

Bachelor's degree in accounting or finance or related field and 3 years professional fiscal experience, or an equivalent combination of training and experience.

An initial review of applications will begin on November 24th, 2021. To ensure consideration, please apply by November 23, 2021 at 11:55 pm, Alaska Standard Time. This position will close to applications on November 30, 2021 at 11:55 pm, Alaska Standard Time.

This is a full-time, Grade 79, minimum $26.08/hr, DOE, 12-month position complete with a competitive salary and UA employee benefits package.

*To be eligible for this position, applicants must be legally authorized for unrestricted employment in the United States. No work visas will be sponsored for this position.

Reasonable Accommodation Statement:

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

Affirmative Action Statement:

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination

Background Check:

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Probationary Period:

Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.

Public Disclosure Statement:

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

University of Alaska is a Drug-Free Workplace. University of Alaska campuses are Tobacco-Free.

Training Policy:

It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.

Contact Information:

If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.